Modern businesses rely heavily on data management to monitor their productivity, improve efficiency, keep track of staff and help invoice clients. Larger organisations, especially those involved in the construction and mining industries, use data developers like iVolve that specialise in tracking and inventory management software to ensure all their projects are efficient, productive and cost effective. And there is a growing realisation that this technology can benefit businesses of all sizes and in most industries.
So, what is the A to Z of data management technology and how can it be used to benefit your project or business?
Inventory tracking
Most organisations have inventory to keep track of, whether it is smaller stationary items in a back store room or major parts and resources secured in sheds and on work sites. While the material used by a business might vary, one thing doesn’t change – it needs to be monitored and, if necessary, repaired or replenished. Inventory management software means you no longer have to manually keep track of your stock and resources. Technology will take over the task, leaving you time to run your business.
Asset Management
Like an inventory tracking database, asset management software takes the hard work out of monitoring your larger possessions. Major worksites use this technology to monitor their offices and workshops, as well as their primary equipment. The software uses GPS technology to allow owners and managers to know how their moveable equipment, such as cars, trucks and backhoes, is being used, as well as keeping a log of their past and future maintenance requirements.
Employee time trackers
To truly monitor the progress of a project, it is important to know how staff are utilising their time and to identify any man-hour issues that could be affecting productivity and efficiency. Employee tracking software will give you an accurate picture of how many man hours are being spent on a project, who is completing tasks efficiently, or who is taking too long. It will also give you an idea of who on the project is scheduled to take annual leave and help you plan for temporary replacements.
Project trackers
Coupled with the employee tracker, project software completes the picture. It allows managers to monitor which areas in the project are inefficient, which tasks need reassigning and where the most money is being spent. It also provides an opportunity to manipulate due dates to work around unexpected delays, assign tasks to individual workers or work teams, store client information and preferences, ensure contact information is kept up to date, and create and deliver invoices.
There is no longer any need in business, regardless of how large or small, to waste countless hours keeping track of your staff, expenses, inventory, products or assets. The technology is there to take this task off your hands, and to make it far more accurate in the process. It’s just a matter of finding the right software to suit your business needs, setting up a database and allowing the technology to do its job.