• Home
  • About
    • Privacy Policy
    • Write for Australian Women Online
  • Advertise With Us
  • Horoscopes
  • Style
  • Shoe Boutique
  • eFashion
  • Weight Watchers Australia

Australian Women Online

Business, career, health and lifestyle content for women

  • Home
  • BLOG
  • BOOKS
  • BUSINESS
  • CAREER
  • COOKING
  • HEALTH
  • LIFESTYLE
    • Automotive
    • Beauty
    • Fashion
    • Pets
    • Relationships
    • Your Home
    • Your Money
  • TECHNOLOGY
  • TRAVEL
    • Discount Holidays
You are here: Home / BUSINESS / Virtual Assistants: Location No Barrier!

Virtual Assistants: Location No Barrier!

14 December 2007 by Lyn Prowse-Bishop

Share this:

  • Tweet
  • Click to email a link to a friend (Opens in new window) Email
  • More
  • Share on Tumblr
  • Click to share on Reddit (Opens in new window) Reddit
  • Click to print (Opens in new window) Print
  • Click to share on WhatsApp (Opens in new window) WhatsApp

By Lyn Prowse-Bishop

When Greg Cole, Research Director and US Principal Investigator of the Global Ring Network for Advanced Applications Development (GLORIAD) at Oak Ridge National Laboratory, University of Tennessee, decided he needed an extra assistant, he resolved to look for a Virtual Assistant. But this VA needed to be different from the two assistants he already had – specifically, they needed to be located in Australia to take advantage of the time difference.

“As I spend a lot of my time out of hours responding to emails and writing proposals and reports,” said Greg, “I needed a VA who would have the work completed after the end of my business day, ready for me next day to proofread and send out. It’s truly a 24 hour operation.”

Enter Lyn Prowse-Bishop, Manager of Executive Stress Office Support, who saw Greg’s call for help via an email discussion group. “Working with a US-based client adds a whole new dimension to the VA work I do”, said Lyn. “And it shows how truly global this industry can be.”

Using digital technology, Greg dictates his documents and sends the audio file to Lyn via email or posts the file to an FTP server for download. Once received, Lyn transcribes the file, using Quikscribe digital transcription software, and emails the resulting document back to Greg. “In addition, I have an email account set up for Greg, so that from time to time I can respond directly to the emails he forwards me, with the Sender’s address showing his details. This helps save him some more time and gives him a professional image.”

In addition to document production and email response, Lyn also provides proofreading and copyediting services for any reports that Greg has already written, as well as some desktop publishing assistance, internet research and online database maintenance.

You would think having an assistant so far away would prove difficult when a quick response to a query was required. Not so. Greg utilises email-to-mobile technology enabling Lyn to contact him whenever necessary.

“In fact, we used this quite recently when an audio file came down the line scrambled and I was unable to decode it,” said Lyn. Knowing Greg had left the office, Lyn emailed his mobile that the file needed to be resent. “It was in my in-box within 2 minutes of my having sent the distress email!”

“We also utilise Voice over IP (VoIP) internet telephony technologies – specifically Skype – which enables us to talk in real time and as if we’re in adjoining offices,” adds Greg. Greg also travels quite extensively to Russia, China, Korea and within the USA. “Of course, this makes no difference to our partnership,” said Lyn. “Our locations are not important. I can complete the work no matter where Greg is in the world – nor where I am for that matter!“

“The arrangement is working out better than I expected,” adds Greg. “It’s just amazing! Almost too good to be true! It has improved our productivity 100%. Lyn’s transcription of my work is just wonderful, and she clearly has no difficulty with my Tennessee accent. I am one grateful, happy customer!”

For more information on how a professional VA can help you and your business, contact Executive Stress Office Support

You May Also Like:

Filed Under: BUSINESS

Ads by Google
  • Facebook
  • LinkedIn
  • Pinterest
  • Twitter

New Content

  • How to Ladder Your Term Deposits for Maximum Flexibility & Returns
  • Women in Wagering: How the Industry is Finally Tapping Female Players
  • Demolition Safety: 10 Essential Safety Tips and Guidelines
  • The Best E-Scooters in Australia: Features to Look For in 2025
  • Tips for Lingerie Shopping
  • The Checklist: How to Maintain a Commercial Vehicle
  • Safe and Fast: Payment Methods Used by Aussie Online Casino Players
  • Shade Without the Struggle: The Pergola That Makes Sense
  • Creating a Supportive Work Environment with Mental Health and Wellbeing Services
  • 10 Questions You Should Ask to Find the Right Pop-up Camper for You

Popular Content

  • Moore Weekly Stars
  • Sexy and Stylish Short Hairstyles for Women Over 60
  • Write for Australian Women Online
  • Woolworths on board as Fresh Food supporter of 2018 Commonwealth Games
  • Women Who Have Become Gambling Legends
  • How to Ladder Your Term Deposits for Maximum Flexibility & Returns
  • Tigerlily Tanoosa Maxi Dress
  • CHARLES & KEITH Quilted Push-Lock Sling Bag
  • Cue Zip Front Leather Jacket
  • Veronika Maine Monochrome Zebra Georgette Dress Black/White

Australian Women Online © Copyright 2007 - 2025 Deborah Robinson ABN 38 119 171 979 · All Rights Reserved